It’s Time to Reach Out to Your Guests

Written by Joan Talmadge
It’s Time to Reach Out to Your Guests
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We have always stressed the importance of communicating well with your guests before, during and after they stay with you. (See our previous post about Pre-Arrival Communication with Your Guests) But in this unprecedented season of confusion and fears, your guests need to hear from you more than ever!

Why is good communication so vital?

  • Builds a connection: Rather than considering you an unknown, impersonal “landlord,” communicating often enables your guests to connect with you, to relate to you personally.
  • Creates trust: That personal connection paves the way to trust, which is so important. Trust prevents suspicion and wariness, enables guests to overlook any petty annoyances that can arise (even in the most perfect of homes), and allows your guests to relax about entering into a financial agreement with a total stranger.
  • Reassures: Good communication reduces fears/anxieties/concerns, which can otherwise turn into frustration with you.
  • Engenders goodwill between both parties: And that goodwill more often leads to positive guest reviews and repeat stays.
  • Is simply helpful: When renting out your home, you are providing more than a roof over your guests’ heads – your goal is to provide them a wonderful vacation experience. So, offer guidance about what to bring or not bring, ideas about what to do when they’re there, information about what your expectations of them are, etc.
  • Avoids misunderstandings: So often a complaint or negative review is the result of a misunderstanding between hosts and guests. If you communicate well with your guests, there is much less likelihood of their misunderstanding anything.

How can we help?

Each one of your homes is unique, and each of you manages your home differently. But using templates provides ease, creates consistency and professionalism, and saves time. It also helps you remember to tell them everything!

To that end, we have created the first of a number of templates for your use. You will want to edit them to make them more personal, of course, and also because you may want to add or delete some language, depending on your particular situation. But, like a lease, you should be able to initially edit the template we are providing and then save it for your use going forward.

Download Email Template: Checking in with your booked guests due to COVID-19

Other helpful links to share with your guests:

July 24, 2020 Travel Restrictions email to your non-New England/NY/NJ resident guests

Travel Planning During Coronavirus

Getting back to the Cape & Islands RESPONSIBLY video

Beach Rules

Vacationing Responsibly & Safely on the Cape & Islands

What’s Open, What’s Closed on Martha’s Vineyard

Open Food & Dining Options on Nantucket

Face Mask graphic (download the pdf)


About the author

Joan Talmadge

Joan Talmadge - My husband Jeff and I created in 1997, shortly after buying our Cape home. My background includes teaching fifth grade for 8 years and writing and editing educational publications for 15. I get great joy from helping fellow homeowners successfully rent their homes. Jeff and I are proud to have two of our three grown children working for, truly a family-run business. For me, the Cape and Islands are magical all times of the year -- whether it's walking on Nauset Beach, playing golf, or enjoying family and friends. Email Joan