Guest Communications Managing Your Vacation Rental

Booking Management Made Easy

Written by Elizabeth Weedon
Booking Management Made Easy
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Keeping track of your bookings can be a daunting challenge: recording the dates and rates of the booking, when deposits and leases are due, information about the guests, etc.

And it’s critically important to get it right!

Need some help? Take advantage of our online Booking Management system. It’s free, easy to use, and works together with your calendar.  You can even arrange to have us send you email reminders and updates.

Here’s a list of information that your Booking Management system can retain and track for you:

  •  The full name and contact information of each tenant, including any helpful anecdotal information.
  •  The rate agreed upon for the rental period
  • The arrival and departure dates and times (helps in scheduling turnover cleaning/tasks)
  • When you sent the lease to your tenant
  • When the lease and initial deposit are due back from your tenant
  • When the final rental deposit is due
  • When the security deposit is due
  • When you need to send your tenant the keys, directions, instructions, etc.
  • When you need to return the security deposit to your tenants after their departure.

Using an online booking management system helps prevent double bookings and enables our homeowners to provide their guests with the careful, professional, reliable, and personal attention that they deserve. For more information, read our previous post about Managing Your Vacation Rental.

About the author

Elizabeth Weedon

Elizabeth Weedon - Although I’ve worked for WeNeedaVacation.com since 2008, I’ve been a loyal homeowner on the site since early 1998, just a few months after the website was launched by the Talmadges. I grew up summering on the Vineyard and have managed my family's rental home there since the mid-1980’s. I’m passionately devoted to the Vineyard – and to WeNeedaVacation.com, which I credit with enabling me to hold onto the special property that has been in our family since the 1920’s. An enthusiastic member of the WNAV.com Homeowner Support Team, I am particularly involved with our new listers, providing assistance with the sign-up process and advice about how to create the most effective listing to ensure their booking success with us. I have recently taken over our press and public relations needs. And, with owner Joan Talmadge, I am also responsible for editing and writing much of the content on our website, our monthly newsletters, and the blog posts. My husband and I live in Wellesley where we have raised our 2 grown kids and our Black Lab, Maisie. Email Elizabeth